Organize an Event – A Planning Guide
Pick a Location
NCSD events can be held anywhere, such as medical centers, clinics, parks, community centers, support group or doctors’ offices, hotels, shopping malls, sporting event venues, retail centers, schools, churches, club houses, and private homes. Before making your decision, consider the following:
• Select a high-visibility locale.
• Select a well-known place in your community.
• Choose a site appropriate for the expected attendance.
• Consider visual impact for the media.
• Consider an outdoor celebration on treatment center grounds (on a lawn or in a tent or garden).
• Provide shade. Order NCSD fans to keep guests cool (see Official Merchandise Catalog).
• Choose an alternative indoor location in case of bad weather.
• Plan for adequate parking and shuttle service.
• Take advantage of local attractions and interesting locations such as parks, museums, fairgrounds, churches, waterfronts, amusement parks, sporting event venues, botanical gardens, and zoos. Ask sports teams or racetracks to host cancer survivors. If the attraction normally charges an entrance fee, ask if cancer survivors and their families can be admitted free or at a discount for the afternoon or evening.
• If your organization is close to a river or ocean, look into having your event aboard a riverboat or cruise ship.
• Make your event an elegant luncheon or dinner in a downtown hotel ballroom, conference center, or country club.
• Preface your event with a fundraising walk/run or race with a registration fee benefiting local cancer support agencies. Design the course to end at your event location.
• Hold a survivors march or parade through a park or down a street where traffic has been blocked. Ask a local school, community, or military marching band to participate. Costumes, clowns, jugglers, and children on decorated bikes can enhance this activity.
• Secure the location and obtain the necessary permits.
• Depending on your location and event, you may be required to have insurance coverage. Check on adding a one-day rider to your existing insurance coverage, or purchase a one-day policy available from most insurance companies.
Organize an Event | Get Local Sponsors | Pick a Location | Choose a Program
The 24th annual National Cancer Survivors Day is Sunday, June 5, 2011.
Table of Contents
Welcome! Getting Started
Deadlines
Step 1: Register the Event
Step 2: Get Sponsors
Step 3: Pick a Location
Step 4: Choose Activities
Step 5: Order Merchandise
Step 6: Promote the Event
Sample Letters
More Resources
2010 Event Coverage and Photos
2009 Event Coverage and Photos
Thanks to our
2010 National Sponsors
Click on Logo
Organize an Event – A Planning Guide
Pick a Location
NCSD events can be held anywhere, such as medical centers, clinics, parks, community centers, support group or doctors’ offices, hotels, shopping malls, sporting event venues, retail centers, schools, churches, club houses, and private homes. Before making your decision, consider the following:
• Select a high-visibility locale.
• Select a well-known place in your community.
• Choose a site appropriate for the expected attendance.
• Consider visual impact for the media.
• Consider an outdoor celebration on treatment center grounds (on a lawn or in a tent or garden).
• Provide shade. Order NCSD fans to keep guests cool (see Official Merchandise Catalog).
• Choose an alternative indoor location in case of bad weather.
• Plan for adequate parking and shuttle service.
• Take advantage of local attractions and interesting locations such as parks, museums, fairgrounds, churches, waterfronts, amusement parks, sporting event venues, botanical gardens, and zoos. Ask sports teams or racetracks to host cancer survivors. If the attraction normally charges an entrance fee, ask if cancer survivors and their families can be admitted free or at a discount for the afternoon or evening.
• If your organization is close to a river or ocean, look into having your event aboard a riverboat or cruise ship.
• Make your event an elegant luncheon or dinner in a downtown hotel ballroom, conference center, or country club.
• Preface your event with a fundraising walk/run or race with a registration fee benefiting local cancer support agencies. Design the course to end at your event location.
• Hold a survivors march or parade through a park or down a street where traffic has been blocked. Ask a local school, community, or military marching band to participate. Costumes, clowns, jugglers, and children on decorated bikes can enhance this activity.
• Secure the location and obtain the necessary permits.
• Depending on your location and event, you may be required to have insurance coverage. Check on adding a one-day rider to your existing insurance coverage, or purchase a one-day policy available from most insurance companies.
Organize an Event | Get Local Sponsors | Pick a Location | Choose a Program
Table of ContentsWelcome! Getting StartedDeadlinesStep 1: Register the EventStep 2: Get SponsorsStep 3: Pick a LocationStep 4: Choose ActivitiesStep 5: Order MerchandiseStep 6: Promote the EventSample LettersMore Resources2010 Event Coverage and Photos
2009 Event Coverage and Photos
2010 National Sponsors
Click on Logo